Vita Nova Essentials LLC, a distributor focused on quality-driven product delivery, sought to strengthen compliance and supplier governance within its operations. To ensure audit readiness and structured quality control, the company required an upgraded and fully configured ERPNext system as its single source of truth. Our experts at Oodles enabled ERPNext upgrade, QMS configuration, and distributor-level compliance.

The client sought Oodles to establish ERPNext as the centralized system of record for distributor-level quality management while eliminating supplier compliance risks. Key AOWs included ERPNext upgrade to the latest stable version, HR module enablement, Approved Supplier List (ASL) configuration, supplier risk classification workflows, QA documentation enforcement, project-based traceability, batch and COA validation, and audit-ready reporting.

• ERPNext Version Upgrade & Stabilization: Upgraded ERPNext to the latest stable release to ensure security, performance, and long-term maintainability.
• Approved Supplier List (ASL) Configuration: Transformed Supplier Master into a structured ASL with risk-based categorization. 
• Supplier Approval Workflow Automation: Implemented multi-stage approval workflows requiring mandatory QA documentation before activation.
• Hard Compliance Enforcement Controls: Enabled system-level restrictions preventing transactions with unapproved suppliers. 
• Project-Centric Traceability Model: Designed traceability mapping linking suppliers, SKUs, batches, and quality records to specific projects.
• Non-Stock SKU Quality Documentation: Configured quality documentation workflows for non-stock items to ensure regulatory compliance.