Holistic Health Chiropractic & Wellness LLC approached Oodles to develop a HIPAA-aware AI assistant for simplifying appointment coordination and patient communication workflows. The client required a secure, locally hosted solution capable of reducing scheduling overhead, automating routine interactions, and protecting sensitive patient information through privacy-focused operational workflows.

The project focused on building a locally deployed automation system tailored to the practitioner’s daily workflow requirements. The scope included conversational AI integration, Jane App browser automation, Spruce Health communication integration, scheduling assistance, patient messaging workflows, local data processing, and privacy-aligned workflow implementation for efficient healthcare operations.

To simplify administrative workflows, Oodles developed a locally hosted AI assistant with secure automation and conversational scheduling capabilities. Key Implementations include: 

• Conversational Scheduling Assistant: Enabled practitioners to manage bookings and daily schedules using natural-language commands.
• Jane App Automation: Automated appointment-related actions and scheduling workflows within Jane App.
• Patient Communication Integration: Integrated Spruce Health for secure patient messaging and interaction management.
• Local Data Processing: Ensured all workflows and AI operations remained within the practitioner’s local environment.
• Administrative Workflow Automation: Reduced manual scheduling efforts by automating repetitive coordination tasks.
• Privacy-Focused System Design: Built secure operational workflows aligned with HIPAA-aware data handling practices.